2019 Annual Congregational Meeting

Dear Members of All Souls,

Please join us in the sanctuary on Sunday, December 8, 2019, for the 2019 All Souls Annual Congregational Meeting. We have much to discuss regarding the business of the church and ways we are moving and will continue to move forward.

The Congregation will review and vote on: two bylaw changes regarding the board structure; the budget for 2020; the Leadership Development and Nominating Committee (LDNC) recommendations of new trustees and church officers; and the Church Council’s recommendations for new LDNC members. We will also learn more about the Transformation Team’s work in 2019 and the Ministerial Transition process.

The meeting will begin at 1:15 p.m. sharp, following lunch. Childcare will be provided.

You’ll find the documents regarding the business of the meeting below.

This is our most important opportunity each year to engage in collective decision-making, a vital part of our shared ministry and efforts to build the beloved community at All Souls Church. We hope to see you there.

Mike Hill
Church Moderator

Call to Order

Opening Prayer and Meditation

Meeting Administration

  • Confirmation of Quorum
  • Adoption of Rules of the Meeting
  • Approval of the Agenda
  • Approval of Minutes from 2018 Annual Meeting

Opening Statements and Reports

  • Senior Minister
  • Executive Director
  • Membership Secretary
  • Board of Trustees President

Board Report

  • Church Business Year Change
  • Ministerial Transition
  • Governance
  • Transformation Team

Bylaws Amendments

  • Articles VII and VIII
  • Vote

Financial Reporting

  • 2019 Actuals
  • 2020 Budget Presentation
  • Vote


  • Nominations for Board Trustees and Officers
  • Vote
  • Nominations for Leadership Development and Nominating Committee
  • Vote

New Business

Closing Prayer


ARTICLE VII. Board of Trustees

Section 1. Authority: Supervision and direction of the affairs of the Church shall be vested in a board of nine ELEVEN directors, herein referred to as Trustees, with a particular focus on policy development and oversight.

ARTICLE VIII. Officers of the Church

Section 1. The officers of the Church shall be:

  • Secretary
  • Treasurer
  • Assistant Secretary
  • Assistant Treasurer
  • Moderator
  • Membership Secretary

Elected by the congregation, the officers, WITH THE EXCEPTION OF THE SECRETARY AND TREASURER, shall serve one-year terms in the same officer position, renewable only twice unless the LDNC determines that extenuating circumstances warrant further renewal of one year.

Section 2. The Secretary shall, NOTWITHSTANDING ANY OTHER PROVISION OF THESE BYLAWS, BE A MEMBER OF THE BOARD OF TRUSTEES AND be responsible for keeping the minutes of the Board of Trustees and preserving an account of whatever may be of interest in the history of the Church, recording and ensuring the accessibility of all Church policies, convening the first meeting of the newly elected Board of Trustees and presiding over the election of President and Vice President(s). The Secretary shall also be responsible for receiving and posting the report of the LDNC and the report of the Church Council on nominations to the LDNC.

Section 3. The Treasurer shall, NOTWITHSTANDING ANY OTHER PROVISION OF THESE BYLAWS, BE A MEMBER OF THE BOARD OF TRUSTEES AND be responsible for monitoring the funds of the Church, assuring the safekeeping of the books and records of all financial transactions, and performing the other duties customary to the office. The Treasurer shall be expected to attend Board meetings.

[Compare current bylaws]